GDPR :General Data Protection Regulation (effective from 25 May 2018)
- Your personal data – what is it?
- Personal data relates to a living individual who can be identified from that data.
- Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
- The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
- Who are we?
Lesley Cave is the data controller (contact details below). This means she decides how your personal data is processed and for what purposes.
- How do we process your personal data?
KDIP complies with its obligations under the “GDPR” by:
- keeping personal data up to date;
- by storing and destroying it securely;
- by not collecting or retaining excessive amounts of data;
- by protecting personal data from loss, misuse, unauthorised access and disclosure and
- by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To administer patient records;
- To administer referrals to external providers
- To administer and manage appointment reminders and recalls
- To maintain our own accounts and records
- To administer notifications of new or altered services or offers.
- What is the legal basis for processing your personal data?
- Explicit consent of the data subjects [you] so that we can keep you informed about new or altered services or offers.
- Processing is necessary for carrying out our legal obligations.
- Processing of data is in relation only to patients or former patients
- Sharing your personal data
Your personal data will be treated as strictly confidential and there will be no disclosure to a third party without explicit consent.
NB In accordance with optimal safeguarding practice, it may be necessary to retain confidential information. In this situation, it will be stored in a sealed and dated envelope, in a locked cabinet, with access restricted to the practice principal. In extraordinary circumstances, it may be necessary to pass this information to the statutory bodies.
- How long do we keep your personal data?
We keep data in accordance current guidance set out by General Dental Council, NHSE, BDA, and the College of General Dentistry ( formally FGDP ). The guidance states ‘your data will not be kept for longer than is necessary for the completion of the task it was collected for.’
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which KDIP holds for you
- The right to request that KDIP corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for KDIP to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that KDIP provides you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability)
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data,
- The right to lodge a complaint with the Information Commissioners Office.
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use, prior to commencing any processing, and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Practice manager : 0191 2220725; email: reception@kingswalkdental.co.uk
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.